As a business owner, you have a lot on your plate. Between managing employees, keeping up with inventory, and ensuring that your customers are happy, finding time to keep your books in order can be tough.
This is where virtual bookkeeping services come in. These services can take care of all of your bookkeeping needs, from tracking expenses to preparing your taxes.
But with so many options out there, how do you know which service is right for you?
We’ve put together a list of the best virtual bookkeeping services to help you make the right decision for your business.
What is the Best Virtual Bookkeeping Service?
1. Bookkeeper360
Best Overall
Bookkeeper360 is a full-service accounting solution that is ideal for small and medium-sized businesses. With this service, you get access to a team of certified professionals who are always up-to-date on the latest developments in their industry.
Bookkeeper360 will work well for those who are already using Xero or QuickBooks as their accounting solution. But if you aren’t already using one of these options, they will transition you to Xero or QuickBooks in no time.
Key Features
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- A dedicated, certified bookkeeper
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- 100% US-based team
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- Real-time business reports
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- Options for Accrual or Cash basis accounting
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- Extensive integration with business apps
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- Robust mobile app
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- Monthly reviews with your bookkeeper
Pros
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- Fully customizable solutions
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- Cash flow & burn analysis
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- Catch-up bookkeeping
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- Easy onboarding
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- Monthly subscription
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- Superb customer support
Cons
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- Pay-As-You-Go plan requires a retainer of $500
Price
As Bookkeeper360 scales with your business, the subscription cost will change based on the type of accounting method you use for your business and your total monthly expenses. The prices given below are the starting prices for up to $20,000 in monthly expenses.
Cash-Basis Accounting Method
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- Pay-As-You-Go: $125.00/hr
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- Monthly: $399.00/mo
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- Weekly: $549.00/mo
Accrual-Basis Accounting Method
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- Pay-As-You-Go: $125.00/hr
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- Monthly: $549.00/mo
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- Weekly: $749.00/mo
Add-On Services
You can tailor your subscription to suit your business needs even more by choosing one or more additional services as listed below.
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- CFO Advisory: starts at $1,000/mo
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- Tax Planning and Filing: starts at $800/filing for Business & $300/filing for Individual
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- Payroll & HR: starts at $46/mo
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- Back-Office: starts at $150/mo
2. Reconciled
Best for Growing Businesses
Reconciled is an industry-leading virtual bookkeeping solution that serves US businesses of all sizes. This solution is a good fit for growing businesses that are already using Xero, QuickBooks, or Sage to keep track of their finances online.
To ensure a process that is largely automated, the Reconciled team uses cloud accounting technology and tools. They offer an app and other secure portals to submit your receipts if any processes cannot be automated.
Key Features
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- A dedicated bookkeeper
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- US-based team
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- Integrates with a wide range of business apps
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- Includes client invoicing support from the Basic plan upward
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- Provides assistance with bill payment from the Basic plan upward
Pros
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- Scalable services
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- Catch-up bookkeeping
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- Monthly subscription
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- Offers customer support via phone, email, and video chat
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- 30-day money-back guarantee
Cons
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- Only businesses with less than $1M annual revenue can access the Express plan
Price
Reconciled’s services are flexible and tailored to meet your unique business needs and budget. As such, the prices given below are only starting prices.
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- Express: $299.00/mo
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- Basic: $600.00/mo
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- Core: $1,250.00/mo
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- Advanced: $1,600.00/mo
Add-On Services
Some Reconciled plans allow you to access additional services, as listed below.
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- Full-Service Controller
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- Full-Service Payroll
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- Virtual CFO
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- Tax Advisory & Filing
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- Sales and Use Tax Submissions
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- Full-Service Enterprise Accounting
3. Pilot
Best for Startups
If you are a startup, Pilot is an ideal online bookkeeping solution for you. Being startups themselves, they tailor their services to cater to the unique needs of new businesses seeking funding from venture capitalists.
They provide accurate, timely books on a monthly basis and offer superior support and advice to help you grow your business.
Key Features
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- A dedicated, certified bookkeeper
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- Accrual-basis accounting
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- Detailed monthly financials with key industry-specific metrics
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- Add-on CFO service which includes fundraising support for startups
Pros
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- Uses QuickBooks Online
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- Migrates from Xero
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- Cash burn rate calculations
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- Easy onboarding
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- Contact your bookkeeper by phone, email, or text
Cons
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- No option for Cash-basis accounting
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- Prepaid annual billing
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- Onboarding fee equivalent to one month of bookkeeping
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- Doesn’t offer payroll support
Price
The cost of your subscription with Pilot will depend on your total monthly expenses. The prices given below are the starting prices for up to $29,250 in monthly expenses.
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- Core: $599.00/mo billed annually
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- Select: $849.00/mo billed annually
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- Plus: Custom Pricing
**Note: $200/mo discount for pre-revenue companies for the first year
Add-On Services
If you need additional support for your business, Pilot also offers the following services.
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- CFO Advisory: starts at $1,350/mo billed annually
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- Tax Filing: starts at $2,450/mo billed annually
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- Client invoicing (price not quoted)
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- Bill payment support (price not quoted)
4. Xendoo
Best for Small Businesses
Whether you are in E-Commerce, offer professional services, operate a franchise, or run any other small business, Xendoo has got you covered.
The expert team at Xendoo is experienced and knowledgeable about the ins and outs of each industry and does a great job of keeping your books tax-ready all year long. What’s even better is that they’ll tell you how you can save on taxes too!
Key Features
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- Dedicated bookkeeper
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- Access to a CPA and accountant
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- US-based team
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- Integrates with popular business apps
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- Mobile app to check financials on the go
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- Weekly bookkeeping
Pros
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- Uses Quickbooks or Xero
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- Catch-up bookkeeping is available
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- Fast setup
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- Highly responsive customer support
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- 30-day money-back guarantee
Cons
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- No Accrual-basis accounting on the Essential plan
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- No option for invoicing and bill payment support
Price
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- Essential: $395.00/mo; $355.00/mo annually
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- Growth: $695.00/mo; $625.00/mo annually
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- Scale: $995.00/mo; $895.00/mo annually
Add-On Services
The Xendoo team also offers the following services in addition to your bookkeeping plan.
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- Catch-up Bookkeeping: starts at $295/mo
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- Tax Filing: $1,200/yr
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- CFO Advisory: starts at $1,500/mo
5. Bookkeeper.com
Best for Full-Service Bookkeeping
If what you need is an all-in-one solution, Bookkeeper.com might be the best fit for you. For over 30 years they have been providing a wide range of services to support small business owners so they can get back to the business of achieving success.
Key Features
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- Dedicated bookkeeper & account manager
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- Bill payment support
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- Tax planning and preparation services
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- Payroll management services
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- Investment and financial planning advisory
Pros
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- Bookkeepers are QuickBooks certified
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- Offers both Accrual and Cash basis accounting
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- Includes bill payment support from second-tier plan upwards
Cons
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- Only works with QuickBooks
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- No mobile app
Price
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- Small Business: $399.00/mo
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- Small Business Plus: $599.00/mo
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- Small Business Advanced: $799.00/mo
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- Custom Pricing (businesses with more than $1 million in annual gross revenue)
Add-On Services
If you need additional support outside of what their plans offer, Bookkeeper.com has an extensive list of add-ons that can fill the gap.
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- Tax Return (Individual & Business)
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- Payroll Support
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- Customer Invoicing
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- Financial Performance Report with KPIs
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- Tax Planning/Projections/Strategy
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- Business Advisory Services
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- Catch-up or Clean-up Bookkeeping
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- 1099 service
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- QuickBooks Conversions or Setup
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- Custom reporting
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- Ad Hoc or Special Projects
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- Other business returns (i.e. sales tax)
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- Human Resources
How to Choose the Best Virtual Bookkeeping Service
When it comes to choosing the best online bookkeeping services, there is no one-size-fits-all answer. The best service for your business will depend on a number of factors, including the size and structure of your business, your bookkeeping needs, and your budget.
That said, there are a few key things to look for when choosing a virtual bookkeeping service. First, make sure the service can accommodate the specific needs of your business. Second, look for a service that is easy to use and provides helpful customer support. Finally, be sure to compare prices to find a service that fits within your budget.
Final Thoughts
Now that you’ve read about our top picks for virtual bookkeeping services, it’s time to make a decision for your business.
If you are tired of bookkeepers that take forever to get back to you, or want your time back so you can spend more time doing the things that are important to you, why not try Bookkeeper360? Super busy building a startup and need help getting funding? Then definitely check out Pilot!
The most important factors to consider are your budget, the features you need, and whether you want a dedicated bookkeeper you can easily reach.